# User Administration To access the settings, navigate to the main menu of your Payrexx account and go to **Settings > User Administration**: Depending on the [plan](https://docs.payrexx.com/merchant/english/account/settings/plan-and-billing) you have activated, different numbers of user accounts are available in Payrexx: * [Free Plan](https://docs.payrexx.com/merchant/english/account/settings/plan-and-billing#free-plan): 1 user * [Standard Plan](https://docs.payrexx.com/merchant/english/account/settings/plan-and-billing#standard-plan): 3 users * [Premium Plan](https://docs.payrexx.com/merchant/english/account/settings/plan-and-billing#premium-plan): Unlimited number of users The user management section in Payrexx is divided into the two areas [users](#users) and [user roles](#user-roles). ## Users This area is divided into the following sections: * [User Overview](#user-overview) * [Add User](#add-user) * [Edit User](#edit-user) * [Edit Own User](#edit-own-user) * [Edit Other User](#edit-other-user) * [Change Account Owner](#change-account-owner) {% hint style="info" %} Please note that two-factor authentication is mandatory for every user. You can find more information in the section "Edit Own User". {% endhint %} ### User overview The "Users" tab displays an overview of all created user accounts:

* The user marked with the label

is the one currently logged in. * The user marked with the label

is the owner of the account. Important emails from Payrexx are sent to the email address of the account owner. ### Add user To create a new user account, click on the "Add user" button:

Configure the new user as follows:

1. **First name:** Enter the user’s first name. This field is optional. 2. **Last name:** Enter the user’s last name. This field is optional. 3. **Email:** Enter the user’s email address. Payrexx will send the invitation to create the user account to this address. 4. **User role:** Select the role you want to assign to the user. For more information about Roles, refer to the corresponding [section](#user-roles). Click "Invite" to send the new user an invitation to set up their user account. The newly created user will then receive the following email:

{% hint style="info" %} If the invited user does not receive the email, we recommend following the steps outlined in the corresponding article in the [Frequently Asked Questions](https://docs.payrexx.com/merchant/english/faq/frequently-asked-questions#faq-about-login). {% endhint %} The new user clicks on the invitation link in the email:

The user clicks "Accept invitation":

Accepting or declining the invitation to create the user account

Finally, the new user selects a password and completes the account setup by clicking the green button:

Setting the password for the new user account

{% hint style="warning" %} Please note that the password must meet the following requirements: * It must be at least 7 characters long. * It must contain at least one uppercase letter, one lowercase letter, one number, and one special character. {% endhint %} After setting the password, the user will receive an email with a security code:

The user enters the six-digit code in the designated field and clicks "Authenticate":

Two-factor authentication to access Payrexx

{% hint style="success" %} The user account is now activated, and the user is logged in. {% endhint %} ### Edit user #### Edit own user Hover over the row of your own user account and click the pencil icon to enter edit mode:

The following settings can be configured within the user account:

Configurable settings in your own user account

1. **First name**: Change or remove your first name. 2. **Last name:** Change or remove your last name. 3. **Email:** Change your email address (the new email address must be verified via [two-factor authentication](https://docs.payrexx.com/merchant/english/account/settings/user-administration/2-factor-authentication)). 4. **Change password:** Update your password. 5. **Connect with Google:** Click the button and follow the on-screen instructions to link your user account with your Google account. Once connected, you can log in to Payrexx in the future without entering a password. 6. **Show codes:** Displays the backup codes. Tip: Store the codes securely so you can access them at any time. These codes allow you to log in to Payrexx even if [two-factor authenticatio](https://docs.payrexx.com/merchant/english/account/settings/user-administration/2-factor-authentication)n via email or SMS is not available. 7. **Add 2FA method:** Optionally, you can add an additional method for two-factor authentication. Available options include an authentication app or SMS. For more information on two-factor authentication, refer to the following article: {% content-ref url="user-administration/2-factor-authentication" %} [2-factor-authentication](https://docs.payrexx.com/merchant/english/account/settings/user-administration/2-factor-authentication) {% endcontent-ref %} 8. **Recent login history:** Click the "+" icon to view the details of the last 30 logins for this user in Payrexx. ### Edit other user {% hint style="info" %} Only users with administrator rights are allowed to edit other user accounts. {% endhint %} Hover over the row of any user account and click the pencil icon to enter edit mode:

Unlike when [editing your own user account](#edit-own-user), you can only edit the first name, last name, email address, and user role in other employees’ accounts:

Configurable settings in another user’s account

### Change account owner One of the users registered in the merchant administration is always the account owner. Important [notification emails](https://docs.payrexx.com/merchant/english/account/settings/notifications) from Payrexx are sent to the email address associated with this user account:

To change the account owner, hover over the user you want to assign as the new account owner, then click the middle icon of the three displayed:

{% hint style="warning" %} Only users with administrator rights can change the account owner. {% endhint %} ## User Roles A user role is a grouping of permissions that can be assigned to one or more users. Instead of granting permissions to each user individually, roles are defined and assigned to the appropriate individuals. * ✅ User roles ensure that only authorized individuals have access to sensitive data or functions. * ✅ User roles help clearly define responsibilities. * ✅ User roles ensure compliance with data protection requirements. This section is divided into the following chapters: * [Create a user role](#create-a-user-role) * [Edit or delete a user role](#edit-or-delete-a-user-role) ### Create a user role In the "User roles" tab, click on "Add a user role" to create a new role:

Define the permissions you want to grant to user accounts assigned to this role. The following example illustrates a possible configuration for a role assigned to an employee from the marketing and communications team:

1. **Role name:** Assign any name to the role. 2. **Description:** Optionally provide a description for the role. 3. **This role owns all rights:** Enable this toggle if you want the role to have full permissions. Leave it disabled if you want to assign permissions individually for different areas in Payrexx. 4. **No permission:** Select this option for areas you want to restrict for users assigned to this role. 5. **Show only:** Select this option for areas that users in this role can view but not edit. 6. **Edit:** Select this option for areas that users in this role are allowed to edit. Click the green "Add" button to create the user role. ### Edit or delete a user role Hover over the row of the role you want to edit or delete and select the desired action:

1. **Edit:** Click the pencil icon to open the role in edit mode. 2. **Delete:** Click the trash can icon to delete the role. This action cannot be undone. {% hint style="info" %} Please note that the "Administrator" role cannot be deleted. {% endhint %}